FINANCE AND OFFICE MANAGER

Part-Time Permanent Position | 1.5 - 2 days per week | June Start

Hybrid Office-based and WFH | Chestnut Studios, Sutton Mandeville, Wiltshire

MouseCode is a boutique digital agency based in Wiltshire between Salisbury and Shaftesbury. We work with clients across a wide range of sectors including food, drink and hospitality, interiors and leisure and lifestyle to name a few, designing and developing websites, optimising through SEO and paid campaigns, and ongoing website strategy and maintenance.

As a Finance and Office Manager you will be responsible for managing the company's financial records and performing various administrative tasks related to human resources and general office needs. This role requires a high level of organisation, accuracy, and confidentiality. The ideal candidate will have experience in accounting, bookkeeping, and basic HR functions.

Bookkeeping:

- Raise one-off sales invoices or recurring invoices within Xero
- Make payments to contractors and suppliers
- Reconcile the bank statement
- Chase unpaid invoices
- Send statements to clients when requested
- Prepare and send quarterly VAT return
- Liaise with team and clients regarding ad hoc requests

Accounting:

- Prepare regular performance analysis reports
- Post payroll journals
- Prepare and submit annual corporation tax return
- Prepare and submit year end accounts to Companies House
- Cash management using savings account to maximise the return on surplus cash
- Maintain cashflow reports
- Maintain the accounting system analysis codes to improve reporting capabilities
- Manage company costs, keeping on top of subscriptions and their prices
- Prepare adhoc analysis on areas of the business as requested
- Set up a payroll system and process the monthly payroll for the team

Office & HR Management:

- Liaise with landlord of office space when required
- Prepare and send business gifts and cards for clients
- Conduct research into new products or desired platforms
- Draw up employee and client contracts
- Maintain stock of office supplies
- Maintain holiday request calendar
- Manage the on and off-boarding of employees
- Book travel when required

Essential Experience Required:

- Qualified accountant
- Xero
- VAT Returns
- Excellent Excel and Google Sheet skills
- Payroll
- Similar role experience for 1 year+


Salary:



Salary dependent on experience

What it’s like to work at MouseCode:

We believe a work / life balance is key so we do all we can to support this.

- We are based in a beautiful barn conversion set in the Nadder Valley in Wiltshire
- Plenty of lunchtime walks on the doorstep
- Monthly team social activities in the local area
- Monthly team lunches in the office
- 28 days holiday including bank holidays
- Business closure between Christmas and New Year (with no holiday deducted)
- Monday morning breakfast meeting with coffee and pastries
- A fabulous coffee shop on our doorstep - there is no shortage of coffee and cake here!

If you think you’re the person for the job we’d love to hear from you. Send us your CV and covering note to clarissa@mouse-code.com (No recruiters please).